Job Purpose

Manage Quotation process, from Budgetary to submission Pricing Approval. Manages Order Process & Contract Management.Consolidates and analyzes information from Sales, external Customers, requirement and coordinate with related departments.

Job Description

DUTIES AND RESPONSIBILITIES

1. Tendering & Proposal Management

  • Coordinate ITT (Invitation to Tender) and Prequalification (PQ) reviews and execute quotation preparation in line with the agreed bid strategy.
  • Act as the focal point for the preparation, compilation, and submission of techno-commercial quotations and tender packages.
  • Review tender requirements and coordinate with Sales, Aftermarket, Engineering, Planning & Procurement, QA, HSES, Finance, and other stakeholders to gather inputs required for tender submissions.
  • Prepare tender schedules and monitor progress to ensure timely completion of all deliverables.
  • Organize and facilitate bid kick-off meetings and tender review meetings with relevant stakeholders.
  • Prepare and manage tender tables of contents, commercial documentation, and supporting documents.

2. Techno-Commercial & Bill of Materials (BOM) Proposal

  • Prepare and maintain Bills of Material (BOM) for quotations, tenders, and customer proposals.
  • Verify BOM accuracy against quotation layouts, technical requirements, and customer specifications.
  • Develop and validate cost along with Estimating & Tender Support Team.

3. Order & Contract Management

  • Coordinate order handover and launch activities following contract award.
  • Initiate and facilitate order kick-off meetings with Engineering, EMS, Quality, Manufacturing, and other stakeholders.
  • Create and maintain sales orders within ERP systems and support contract execution activities.
  • Coordinate relevant stakeholders to ensure compliance with Local Content (TKDN) requirements and approved project budgets.
  • Communicate commercial deviations, exceptions, and contractual issues with Sales teams and customers.
  • Monitor and verify Local Content achievement throughout contract execution and support post-audit activities.

4. Legal, Finance & Risk Management

  • Coordinate with Legal and Finance teams to review contractual terms and commercial requirements.
  • Support cash flow assessments and financial risk evaluations for bids and contracts.
  • Coordinate payment term reviews and customer credit assessments with Finance.
  • Follow up and secure approvals for legal and financial deviations from standard company policies.

5. Documentation & Administrative Management

  • Prepare, review, and update vendor registration and renewal documents.
  • Draft and coordinate formal correspondence, commercial letters, and customer responses.
  • Support contract amendment and purchase order revision processes.

6. Local Content (TKDN) Management

  • Review customer and regulatory Local Content requirements during the tender stage.
  • Develop Local Content strategies and optimize sourcing plans to achieve contractual TKDN targets.
  • Prepare and issue Local Content calculations and declarations for tender submissions.

7. Cross-Functional Support & Continuous Improvement

  • Support HSE campaigns and promote a strong safety culture across business activities.
  • Participate in People & Culture initiatives, employee engagement programs, and training campaigns.

You are meant for this job if

ENTRY QUALIFICATIONS

  • Minimum Bachelor's Degree in Engineering, Business, or a related discipline, or equivalent combination of technical and commercial experience.
  • Minimum 3-5 years of experience in commercial operations, project management, tendering and proposal preparation, procurement, contract administration, or related functions.
  • Experience in the industrial, manufacturing, energy, or oil & gas sectors is preferred.
  • Good to have: Experience with ERP systems such as SAP or S/4HANA.
  • Fluent in English, both written and spoken.
  • Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
  • Strong commercial acumen with excellent analytical, negotiation, and communication skills.
  • Ability to manage multiple priorities, work under pressure, and meet deadlines.
  • High attention to detail with a strong commitment to compliance, accuracy, and customer satisfaction.
  • Embodies a strong safety culture and quality mindset in all aspects of work.

Skills